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Title: Administrative Assistant
Requisition ID:
97146
Location:
Green Valley, AZ, US, 85622
Category:
Admin Support
Description:
Description
Under general supervision, provides complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.
- Coordinate the daily operation of the unit
- Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
- Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
- Prepare and types memoranda, letters and reports
- Create computer forms, templates and tables
- Compile statistical data
- Review and recommend new or enhanced operating procedures
- Set up and maintain complex electronic and paper filing systems
- Coordinate or prepare a wide variety of complex financial and operational reports
- Coordinate collection and presentation of budget data
- May serve as Notary Public
- May attend meetings with or as a representative of their supervisor
- Perform other duties as required
Qualifications
Minimum Qualifications
- Three (3) years of Administrative/Secretarial experience
- Solid computer skills in office word processing, email, spreadsheet and presentation applications
- Knowledge of office management/administrative support practices and procedures
- Skilled in preparing and maintaining accurate records, reports and files
- Knowledge of basic accounting, budgeting or business practices and methods
- Ability to handle and prioritize multiple projects
- Able to communicate effectively, both orally and in writing
- Ability to develop and maintain awareness of occupational hazards and safety precautions
- Skilled in following safety practices and recognizing hazards
Preferred
- High School diploma or GED
Criteria/Conditions
- Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English
- Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
- Must be able to work in a potentially stressful environment
- Position is in busy, non-smoking office
- Location requires mobility in an office environment
- Occasionally work may be performed in a mine, outdoor or manufacturing plant setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles
- Must be able to frequently sit, stand and walk
- Must be able to frequently lift and carry up to ten (10) pounds
- Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required
- Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws
Nearest Major Market: Tucson
Job Segment:
Secretary, Administrative Assistant, Electrical, Office Manager, Administrative, Engineering