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Title:  Administrative Assistant

Requisition ID:  97146
Location: 

Green Valley, AZ, US, 85622

Category:  Admin Support
Description: 

Description

Under general supervision, provides complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.

 

  • Coordinate the daily operation of the unit
  • Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
  • Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
  • Prepare and types memoranda, letters and reports
  • Create computer forms, templates and tables
  • Compile statistical data
  • Review and recommend new or enhanced operating procedures
  • Set up and maintain complex electronic and paper filing systems
  • Coordinate or prepare a wide variety of complex financial and operational reports
  • Coordinate collection and presentation of budget data
  • May serve as Notary Public
  • May attend meetings with or as a representative of their supervisor
  • Perform other duties as required

Qualifications

Minimum Qualifications

  • Three (3) years of Administrative/Secretarial experience
  • Solid computer skills in office word processing, email, spreadsheet and presentation applications
  • Knowledge of office management/administrative support practices and procedures
  • Skilled in preparing and maintaining accurate records, reports and files
  • Knowledge of basic accounting, budgeting or business practices and methods
  • Ability to handle and prioritize multiple projects
  • Able to communicate effectively, both orally and in writing
  • Ability to develop and maintain awareness of occupational hazards and safety precautions
  • Skilled in following safety practices and recognizing hazards

Preferred

  • High School diploma or GED 

Criteria/Conditions

  • Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English 
  • Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
  • Must be able to work in a potentially stressful environment
  • Position is in busy, non-smoking office
  • Location requires mobility in an office environment
  • Occasionally work may be performed in a mine, outdoor or manufacturing plant setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles
  • Must be able to frequently sit, stand and walk
  • Must be able to frequently lift and carry up to ten (10) pounds
  • Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required
  • Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws 
     


Nearest Major Market: Tucson

Job Segment: Secretary, Administrative Assistant, Electrical, Office Manager, Administrative, Engineering

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