Title:  Administrative Assistant

Description

Under general supervision, provides complex and diversified administrative support for the leadership and staff of a functional unit at assigned site.

• Coordinate the daily operation of the unit
• Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
• Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff
• Prepare and types memoranda, letters and reports
• Create computer forms, templates and tables
• Compile statistical data
• Review and recommend new or enhanced operating procedures
• Set up and maintain complex electronic and paper filing systems
• Coordinate or prepare a wide variety of complex financial and operational reports
• Coordinate collection and presentation of budget data
• May serve as Notary Public
• May attend meetings with or as a representative of their supervisor
• Perform other duties as required

Qualifications

Minimum Qualifications

• Three (3) years of Administrative/Secretarial experience
• Solid computer skills in office word processing, email, spreadsheet and presentation applications
• Knowledge of office management/administrative support practices and procedures
• Skilled in preparing and maintaining accurate records, reports and files
• Knowledge of basic accounting, budgeting or business practices and methods
• Ability to handle and prioritize multiple projects
• Able to communicate effectively, both orally and in writing
• Ability to develop and maintain awareness of occupational hazards and safety precautions
• Skilled in following safety practices and recognizing hazards

Preferred

• High School diploma or GED 

Criteria/Conditions

• Ability to understand and apply verbal and written work and safety-related instructions and procedures given in English 
• Ability to communicate in English with respect to job assignments, job procedures, and applicable safety standards
• Must be able to work in a potentially stressful environment
• Position is in busy, non-smoking office
• Location requires mobility in an office environment
• Occasionally work may be performed in a mine, outdoor or manufacturing plant setting, which may include exposure to extremes in temperature and humidity, moving mechanical parts, risk of electrical shock, toxic chemicals, explosives, fumes or airborne particles
• Must be able to frequently sit, stand and walk
• Must be able to frequently lift and carry up to ten (10) pounds
• Personal protective equipment is required when performing work in a mine, outdoor, manufacturing or plant environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves and any other protective equipment as required
• Freeport-McMoRan promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and on-going random drug testing as allowed by applicable state laws